Capacity Planning- draft simple template

[Chris Robbie]

Thanks Rashmi - I have already referred to this document in a meeting I presented at yesterday in Wales - just minutes before you posted it in fact!

[Rashmi]

As promised, the capacity plan can also be downloaded via the following link to SHOT ; https://www.shotuk.org/resources/current-resources/ These are situated at the bottom of the page with the other UKTLC resources.

Many thanks!

[Scotty]

At our local Transfusion Managers meeting the topic of Capacity Planning came up. This was highlighted from a recent MHRA inspection and appeared that most around the table had not produced an active plan. As resources are continually being stretched we should ensure that all hospitals are aware that a plan needs to be in place. Rashmi has a simple plan that can be followed but we need to spread the word.

[Rashmi]

Nice to have the Forum back again after the spammer hijacking - though quite amusing!
Anyway, many thanks to all for promoting the simple capacity plan, I hope it helps and we can share some feedback on how to develop it further. When I update my current plan I will post a revised version- perhaps others could also share ? (please remove any identifiers). I now review my staff status monthly rather than quarterly as it is easier to do and more timely intervention can be taken.

Mike Dawe visited my lab last week and we had a good chat about how the plan needs to show the impact on team members. For example, if the BBM and 2 of 3 seniors are off-then there will be increased pressure on the remaining senior and staff. If anyone has ideas on how to visualise this please let me know ( no emojis allowed , though James Reason's Three Brown Bucket model might work ).
Mike also mentioned that we should indicate the number of extra hours worked ( paid and unpaid) by individuals- so separate lines added to show this info.

Finally, I believe Mike mentioned something about running workshops around this topic- so something to think about with your TADG / RTC groups?

bw

[Rashmi]

I have attached an excel sheet for monitoring staff, extra hrs, communication- and included some metrics: blood wastage, documents/ training out of review,delayed CAPA. These could easily be populated and submitted in your monthly or quarterly quality reports. At least this way there would hopefully be some senior management oversight of issues. Any comments gratefully received, i'm trying to improve my lab too and it's always good to share ideas.
bw

[EClarke]

Are these retrospective reviews?

[Rashmi]

Yes retrospective- have you any thoughts on another way to do this or info to add?

Thanks